The Grants Compliance and Capacity Building Manager is responsible for ensuring successful grant stewardship, compliance, and reporting for all awarded grants while supporting the development of competitive funding proposals and strengthening grant management capacity throughout the NANA region. This position serves as the organization's lead resource for post-award grant management and coordinates activities that support the identification, development, submission, administration, and reporting of grants.

Working closely with the Executive Director, contractors, consultants, partner organizations, tribal and city governments, the Grants Compliance and Capacity Building Manager ensures compliance with grant requirements, assists with proposal development, and provides technical assistance to regional entities seeking to improve their ability to secure, manage, and report on grant funding.

The position allocates approximately 40% of its effort to grant compliance and reporting, 30% to grant development and proposal support, and 30% to regional grant capacity building and technical assistance.

Position involves competing demands, performing multiple tasks, working to meet deadlines, occasional work beyond normal business hours. May be required to travel.

Priority Area 1: Grant Compliance and Reporting (40%)

Serve as the lead administrator and functional authority for awarded grants and cooperative agreements, ensuring compliance, accountability, and effective grant management across the organization.

• Oversee compliance with federal, state, tribal, foundation, and private grant requirements, including applicable award conditions, regulations, and organizational policies.
• Maintain a comprehensive grant management system to track award requirements, deliverables, reporting deadlines, performance measures, budgets, and compliance obligations.
• Lead the preparation, coordination, review, and submission of required programmatic and financial grant reports, ensuring accuracy, completeness, and timely submission.
• Partner with Finance to monitor grant expenditures, reconcile grant-related information, coordinate reimbursement requests, identify budget variances, and support budget modifications and financial reporting. Finance retains responsibility for accounting records, financial controls, and financial transactions within its established processes.
• Review grant agreements, award documents, approved work plans, and related requirements to identify compliance obligations, assess risks, and recommend appropriate actions.
• Independently monitor grant implementation, identify potential compliance or performance issues, and coordinate corrective actions with appropriate staff and leadership.
• Maintain organized, complete, and audit-ready grant files, including award documentation, correspondence, reports, approvals, and supporting records.
• Lead coordination of responses to funder inquiries, monitoring reviews, audits, and site visits in collaboration with Finance and relevant staff.
• Develop and maintain grant management procedures, templates, tracking tools, and reporting standards to strengthen organizational compliance, consistency, and accountability.
• Provide regular grant portfolio updates to the Executive Director, including award status, upcoming deadlines, reporting requirements, risks, and recommended actions.

Priority Area 2: Grant Development and Proposal Support (30%)

Lead and coordinate organizational grant development efforts to identify funding opportunities and prepare competitive proposals aligned with the strategic priorities of Atautchikun and the NANA Economic Development and Sustainability Department.

• Research and evaluate federal, state, tribal, foundation, and private funding opportunities based on organizational priorities, shareholder needs, eligibility requirements, and funding potential.
• Coordinate the development, writing, review, and submission of grant proposals, letters of intent, and supporting documentation.
• Manage proposal development timelines, submission requirements, and internal coordination to ensure complete and timely applications.
• Draft, edit, and review proposal narratives, work plans, budgets, logic models, evaluation components, and supporting materials in collaboration with Finance and relevant subject matter experts.
• Coordinate input from staff, contractors, community partners, and other stakeholders to develop proposals that reflect organizational priorities and demonstrate measurable outcomes.
• Assemble application packages, including required attachments, certifications, organizational documentation, and supporting data.
• Maintain grant templates, organizational boilerplate language, past proposals, funder profiles, and other resources to support efficient and consistent proposal development.
• Maintain a funding pipeline and grants calendar to track prospective opportunities, application deadlines, award decisions, and follow-up activities.
• Support the development of strategic funding plans that align grant opportunities with organizational goals, regional needs, and available implementation capacity.

Priority Area 3: Regional Grant Capacity Building and Technical Assistance (30%)

Strengthen grant development and grant management capacity throughout the NANA region by providing education, technical assistance, resources, and opportunities for collaboration among village administrators, tribal staff, community organizations, and regional partners.

• Provide technical assistance to regional partners seeking grant funding, including guidance on funding opportunities, eligibility, proposal development, compliance, reporting, and grant management.
• Establish and facilitate regularly scheduled virtual grant office hours to provide individualized guidance and support to regional partners.
• Assist the Executive Director in convening and facilitating a monthly Regional Grants Working Group to encourage collaboration, information sharing, mentorship, and coordination among grant professionals and administrators throughout the region.
• Develop, maintain, and distribute regional funding resources, including a funding opportunity bulletin, grant alerts, deadline reminders, and a calendar of relevant federal, state, tribal, foundation, and private funding opportunities.
• Maintain current knowledge of grant assistance programs, technical assistance providers, training opportunities, and grant management resources available to communities throughout Alaska.
• Develop and deliver training, educational resources, and practical guidance to strengthen regional grant-writing, grant administration, compliance, and reporting capabilities.
• Encourage collaboration among communities pursuing similar funding opportunities or managing comparable grant programs, including opportunities to share resources, lessons learned, and effective practices.
• Evaluate regional technical assistance and capacity-building activities to identify community needs, assess outcomes, and improve the effectiveness of support provided.
• Serve as a resource and functional subject matter expert on grant development and administration, promoting consistent practices and stronger grant management capacity throughout the region.

• Education and Experience: Bachelor's degree in a relevant field, such as English, Communications, Nonprofit Management, Business Administration, Public Administration, or a related discipline, and five to seven (5–7) years of progressively responsible experience in grant administration, grant development, project management, or a related field. An equivalent combination of education and experience may be considered in lieu of a bachelor's degree.
• Grant Administration and Development: Demonstrated experience administering or supporting grants, including compliance monitoring, narrative and financial reporting, deadline management, and documentation. Ability to research funding opportunities and develop clear, compelling grant proposals, applications, and reports.
• Leadership and Project Management: Strong organizational, analytical, and project management skills, with the ability to independently manage multiple grants, competing priorities, and deadlines; exercise sound judgment; identify and address compliance risks; and coordinate work across departments and with external partners.
• Financial and Compliance Coordination: Ability to interpret grant agreements, award conditions, and budgets; monitor grant-related expenditures and performance; identify potential discrepancies or compliance concerns; and collaborate effectively with Finance and other stakeholders to support accurate reporting and accountability.
• Training and Community Engagement: Demonstrated experience in training, technical assistance, education, public outreach, or stakeholder engagement, with the ability to communicate complex information, facilitate learning, and support measurable outcomes.
• Communication and Collaboration: Excellent written, verbal, interpersonal, editing, and proofreading skills, with the ability to prepare professional reports and proposals, build productive relationships, and work effectively with leadership, funders, community representatives, and cross-functional teams.
• Driver's License: Valid driver's license and an acceptable driving record to be eligible under the company vehicle insurance policy.

Preferred Requirements

• Experience working with Alaska Native organizations, tribal governments, or rural and remote communities, particularly in Alaska.
• Experience with federal, state, tribal, foundation, or private grant programs, including grant writing, technical assistance, training, or capacity building.
• Knowledge of rural development, infrastructure, alternative energy, economic development, or other initiatives relevant to the needs of the NANA region.

The above job description is intended to provide a general overview of the position's responsibilities and qualifications. Duties and responsibilities may vary based on organizational needs. The Grants Compliance and Capacity Building Manager may be assigned additional responsibilities related to grant development, fundraising, and organizational or regional capacity-building initiatives.

Interview and Selection Process

Candidates advancing to the finalist stage may be asked to submit work samples and supporting examples to demonstrate their qualifications and relevant experience.

1. Writing Samples

Provide up to three writing samples, each no longer than two pages, demonstrating individual writing ability. Examples may include grant reports, grant application narratives, feasibility studies, or professional correspondence. Samples should reflect the candidate's own writing and clearly identify their individual contribution when the work was collaborative.

1. Grant Administration Experience

Provide examples of up to three federal and/or state grant awards the candidate has administered or supported. For each award, include a brief summary of the project or initiative funded, the candidate's specific role and responsibilities, experience with compliance and financial or narrative reporting, progress monitoring, and the current status of the award. Candidates should distinguish their individual contributions from those of their team. Relevant project management experience may also be included.

3. Community Engagement and Capacity Building

Provide a summary of two examples of community engagement, education, technical assistance, training, or facilitation that the candidate led or co-led. For each example, identify the initiative's goals, number of participants, timeframe, and outcomes. The combined summary must not exceed one page.

Confidentiality and Submission Guidelines

Candidates may redact confidential, sensitive, or personally identifiable information from submitted materials. Candidates should not submit materials they are prohibited from sharing and may provide appropriately redacted or anonymized examples that demonstrate their experience, responsibilities, and contributions.

Evaluation Criteria

Finalist materials will be evaluated consistently based on writing ability, relevant grant administration and project management experience, knowledge of grant compliance and reporting, ability to coordinate financial and programmatic responsibilities, and demonstrated ability to engage, educate, and support communities.

Working Conditions and Physical Requirements

Weather: Indoors - environmentally controlled; requires most or all work to be done inside.

Noise level: The noise level in the work environment is usually that of a standard office atmosphere. Description of environment: Office building with standard office environment; however, travel to remote communities within the NANA Region may be required.

Physical requirements: Employee is required to occasionally lift and/or move up to 25 lbs. Frequently required to sit, stand, walk, use hands/fingers to handle or feel, climb, stoop, kneel, crouch or crawl, talk/hear, see, taste/smell, and carry weight/lift.

Travel:  Employee may travel up to 25% within the NANA region and to other locations in Alaska and may be required to use alternative modes of transportation, including but not limited to snow machines, boats, small airplanes and ATVs. Travel to areas outside of Alaska may be needed, but on a less frequent basis.

Competencies

Financial Management: Understanding of grant financial processes, budgeting, and financial reporting related to grants.

Grant Administration: Managing the entire lifecycle of grants, including application, award, monitoring, and closeout.

Federal and Departmental Policies and Procedures Knowledge: Familiarity with relevant state and federal regulations and organizational policies governing grants.

Training, Outreach, and Engagement Skills: Ability to translate complex information into clear, culturally responsive, and practical guidance; deliver effective training and technical assistance; and facilitate diverse groups to build understanding, collaboration, and consensus.

Initiative and Problem-Solving: Ability to work proactively and independently, identify opportunities for improvement, offer practical recommendations, and develop alternative approaches to address challenges and achieve desired outcomes.

Data-Driven: Ability to analyze relevant data is vital. Utilizing trend data to estimate outcomes and needs is important.

Writing Skills: Exceptional writing and proofreading skills are required. Grant applications often require clear, persuasive language. An administrator must ensure that all grant applications convey all necessary information while maintaining a compelling narrative.

Organizational Skills: Oversight of multiple grant applications simultaneously demands strong organizational abilities. Keeping track of deadlines, requirements, and progress is essential. Understanding and preparing in advance for application deadlines is imperative.

Research Skills: Administrators are required to research funding sources, understanding the needs of NANA Shareholders, Tribes, cities, and communities is a must. Utilizing these needs to actively seek opportunities to fulfill those needs is imperative.

Persistence: Grant administration involves persistence. Rejections are common, but a resilient team studies those rejected proposals, seeking new opportunities, and learning from setbacks.

Effective Communication: Clear communication extends beyond writing. Collaborating and maintaining relationships with team members, stakeholders, and funders is crucial. Strong interpersonal skills are valuable.